View and print collaboration files

You can view collaboration files, one at a time, directly in the Connected web application. While viewing a file, you can also print it. The web application lets you view most types of files, up to a maximum size.

The following list identifies the maximum size of files that the web application can display:

  • PDF files. 100 MB
  • MP4 files. 100 MB

  • Programming-related files. 10 MB 

    The Connected web application highlights the syntax of most programming-related files.
    • atom
    • bash
    • bat
    • c
    • c++
    • cc
    • cmd
    • cpp
    • css
    • diff
    • dos
    • gemspec
    • gyp
    • h
    • h++
    • hpp
    • htm
    • html
    • irb
    • java
    • javascript
    • js
    • json
    • jsp
    • less
    • patch
    • plist
    • podspec
    • pp
    • puppet
    • py
    • python
    • rb
    • rss
    • ruby
    • sh
    • sql
    • thor
    • ts
    • typescript
    • vbs
    • vbscript
    • xhtml
    • xml
    • xsl
    • zsh

  • All other viewable files. 50 MB

To view and print a collaboration file

  1. On the Collaborations page, click the collaboration that contains the file.

    To open the Collaborations page if it is closed, click the FILES tab, and then click the COLLABORATION tile.

  2. If you own the collaboration, under VIEWING, click Active Items or Active and Deleted Items, depending whether the file is active or deleted.

    If you do not own the collaboration, you can see only active files in it.

  3. Find the file, and then click it.

    If you own the collaboration, you can view any available version of the file. To see all available versions, click the image that precedes the file's name, and then click VERSION HISTORY (version history icon).

    To quickly find an item, you can search for it.

    To locate an item based on name or size in any folder, perform an advanced search. Otherwise, to search for an item by name in the current folder or its subfolders, do the following:

    1. Click find something in this folder, and then enter any portion of the item's name. The search is case insensitive.

      You can also use wildcard characters in your search criteria.

      • To match zero or more characters, enter an asterisk (*).

        For example, sales* matches Sales, Sales1, and Sales-West. *sales matches Presales.

      • To match a single character, enter a question mark (?).

        For example, Sales-?? matches Sales-NW but not Sales-W.

      • To match an item by exact name, enclose your text in double quotes ("text")

        For example, "SalesReport.doc" matches SalesReport.doc but not SalesReport1.doc or SalesReport.docx.

        NOTE: When you search using only the double quotes ("") without enclosing any text in between, the system displays a bad request error. Similarly, when you search using the special character %, the system displays the request could not be completed error.

      As you type, the list updates to display the items that match your text.

    2. To clear the search and redisplay all items in the current folder, click clear icon.

  4. To view enhanced details about the file, click File Details.

    The File Details link is available for all file types except .pdf and .mp4. If you own the collaboration, it also lists any previous versions of the file. To view a previous version, click its modification date.

  5. To print the file, click print icon.

  6. To close a file that appears in the same tab, click either close icon or anywhere in the dimmed area around the file.